Jamboree by the Sea 2017

What is Jamboree by the Sea?

Grand Strand Baptist Church ARC Ministry is holding a fundraising event. The Jamboree by The Sea Art Festival will be held on September 29-30, 2017 and located at 350 Hospitality Lane in Myrtle Beach, SC. This event will bring food, fun, and excitement to the community. We will offer vendor space for artist, food, charities and more. We will have live gospel music, art contest with cash prizes, and activity Kids Korner. We are targeting 3,000 - 5,000 people in attendance.

When:

The 2017 Jamboree by the Sea arts and crafts festival will take place on September 29 and 30. The festival will be held from 10AM - 6PM each day.

Where:

The festival will be held on the grounds of Grand Strand Baptist Church. It is located in sunny Myrtle Beach at:

350 Hospitality Lane Myrtle Beach, SC 29579.

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Terms & Conditions

  • Vendors are provided a 10' x 10' booth space (single) or 10’ x 20’ (double). Vendors must provide their own tents, display racks, tables, chairs, etc. Tables must be covered with table cloths to the ground or comparable covering. It is strongly recommended that efficient weights are used to secure your tents, as we are in a coastal area and winds can get blustery at times. No ground stakes are allowed. The booth fee is dependent upon the date of the entry (more information below).

  • Booth assignments are made at the discretion of the Festival.

  • To assist with traffic, arrival times will be assigned to the artists. Booths not claimed by 10AM Friday will be forfeited without refund.

  •  Photo ID is required for access.

  •  Exhibitors will keep 100% of their profits.

  •  Exhibitors are responsible to collect any tax for sales and are responsible for establishing their own merchant accounts with Visa/MasterCard, American Express, etc.

  • The Festival is open to artists/crafters and members of any active arts organization/association.

  • Exhibition in previous Festivals does not guarantee acceptance.

  • No cohabitation is permitted (no sharing tent or subletting)

  • If two or more persons collaborate to produce an original work, each person must be identified on the application. Commercial agents, dealers, or manufacturers are not eligible to enter. NOTE: All artists must be present or have representation on site during the entire Festival. 

  • We do encourage artist to demonstrate their crafts and talents on site during Festival hours.

  • Absolutely no obscene or offensive works of art will be tolerated, this includes political, racial, nudity, and references to alcohol beverages, smoking, drugs, violence,… etc. The Jamboree by the Sea arts Festival and its affiliates reserve the right to remove any products and/or shut down vendor operations at any time without any refunds.

  • No alcohol is permitted on the grounds at any time.

  • Artists must comply with all safety requirements, and vehicles must be parked only in designated areas.  Vehicles are NOT allowed in the Festival area during show hours. All vehicles must be move out of the festival area by 9:30AM Friday and are not allowed back until loud-out after the festival closes and is deemed safe, on Saturday.

  • The Jamboree by the Sea Arts Festival collects no commission on sales. Participating exhibitors will be responsible for collecting and paying current South Carolina sales tax on all sales made during the show. Appropriate records of transactions may be requested by state tax authorities and must be furnished upon request.

  • Well behaved pets are allowed. However, you are responsible for your pet. Any animal that shows aggression, excessive barking, or any disturbance of any kind will be asked to be removed immediately and/or vendor may be asked to leave at any time without any refunds. You must clean up behind your pet or otherwise be subject to clean up fees. We ask that you walk your pet outside the festival perimeter. Fresh water and shade must be provided for your pet. You must keep your pet on a leash or in a kennel at all times. NO EXCEPTIONS!!

  • Approved vendors will be sent a registration packet with an assigned booth and a scheduled time to unload their vehicles. This is to help relieve some of the set up chaos. There will also be an early bird load in time for an extra fee of $25 for those that wish to set up earlier than regular schedule. All vendors are to unload and move their vehicles to designated areas before setting up!!

NOTE: There will be no rain or wind contingency plan for this event. However, in the event of severe weather such as a tropical storm or hurricane (for safety reasons) the festival will be postponed and rescheduled in a timely manner. If unusual circumstances occur and a new date cannot be scheduled, vendors will be given the opportunity for refund or use as credit towards next year’s festival. 

Set Up Times:

  • Thursday 12 PM - 5 PM Early Bird set up/ additional $25 fee

  • Friday 5 AM - 9 AM

  • Saturday 8 AM - 9:30 AM (only with prior permission for unusual circumstances)

  • ALL vehicles must be moved off the grounds by 9:30 AM. NO EXCEPTIONS!! Any vehicle not moved is subject to be towed at vendor's expense

  • ALL VENDORS MUST BE OPEN AND READY FOR THE DAYS BUSINESS BY OPENING OF FESTIVAL BOTH DAYS!!

Vendor Load-Out

Vendors of any sort may not close-up or break down prior to closing either day! We will have volunteers to help attend your booth for 10min breaks at a time if needed. Vendors may begin to break down at 6 PM on Saturday and will be directed by parking attendants and security when to move vehicles in on grounds (only when is deemed safe). Any vendor who breaks down early will run the risk of not being invited to participate in future festivals.

Entry Categories Include, But Not Limited To:

  • 2-D Fine Art

  • Oil/Acrylic

  • Watercolor

  • Drawing

  • Digital Art

  • Photography

  • Printmaking

  • Sculpture & 3D

  • Pottery

  • Ceramics

  • Glass

  • Metalwork

  • Woodwork

  • Jewelry

  • Candles

  • Soaps

  • Quilting

  • Needlework/sewing

  • Jams, Jellies, Relishes, Honey, candies...etc. (not manufactured)/sealed in jars or packaged)

Contest

 

An artisan competition will take place in our Gymnasium. Up to 2 pieces may be entered. There is a 25.00 entry fee (includes both pieces of artwork). All work must be labeled (title, medium, price). No art work larger than 36x36 will be permitted. All works must be display ready. Meaning, paintings and pictures must have wire to hang with (no saw teeth hangers), jewelry must be on display stand, etc. This will be a "People’s Choice" Only and only 1 category (all artwork, 2-D and 3-D, all mediums). Vendors are invited to enter. Judging will take place Friday from 12PM- close and winners will be announced on Saturday Morning, ribbons and cash prizes will be awarded. All artwork must be submitted by 9AM Friday, September 29, 2017.

  • 1st place $300

  • 2nd place $200

  • 3rd place $100

There will also be a “Best in Show” booth judging for the best-looking booth. This will be judged by festival committee and a $125 cash prize will be awarded. Judging will begin before noon.

Booth Fees/Rentals

There will be limited electricity access for a fee of $25, first come first serve basis (must be applied for and paid in advance). If electrical is requested after September 19, 2017 there will be a fee of $50. Whisper quiet generators are permitted. NO LOUD GENERATORS ALLOWED!

  • All payments will be processed upon entry.  Refunds for Booth Fee will be issued to applicants not accepted to exhibit.

  • Booth Fee is dependent upon entry date (see Application)

Important Dates

  • July 1, 2017 – Early Bird Special Entry Deadline (Best Value)

  • September, 2017 – Regular Entry Deadline

  • September 15, 2017 – Late Entry Deadline

  • August 21, 2017 – Notification of Acceptance

  • September 28, 2017 EARLY BIRD SET-UP (Thursday Afternoon) –12PM-5PM Load-In and Set- ($25 fee)

  • September 29, 2017 (Friday) – Show Hours 10:00 AM to 6:00PM (Load-in 5AM-9AM)

  • September 30, 2017 (Saturday) – Show Hours 10:00 AM to 6:00 PM

Entry Deadlines and Fees

EARLY ENTRY DEADLINE: July 1, 2017

Application fees and jury fees are waived

Booth Fee (Single): $90

Booth fee (Double): $180

REGULAR ENTRY: September 1, 2017

Booth Fee (Single): $125 ($25 non-refundable application fee included)

Booth Fee (Double): $225 ($25 non-refundable application fee included)

LATE ENTRY: September 15, 2017

Booth Fee (Single): $150 ($25 non-refundable application fee included)

Booth Fee (Double): $300 ($25 non-refundable application fee included)

  • Refunds for Booth fees and rentals will be issued to those applicants not juried into the show. Not refundable after August 15, 2017

  • Applications will be processed only if space is available.

Image Submission Requirements

Each artist must submit three (3-4) images of their artwork and one (1) photograph of the artist’s booth

or display. Entry form must be filled out in its entirety. Submit your photos below.

Release

I have read and agree to the specified terms and conditions as set forth in the “Jamboree by the Sea Arts Festival” Application. I understand that a condition of my entry is that the work I submit be handmade/artisan products. I release the Festival and its affiliates, officers, agents and volunteers from any and all liability for any injury, damage or loss to person and/or property sustained by exhibitors, guests, invitees or any other person, to personal property including, but not limited to, works of art, at any time as a result of display or exhibition of my work or the use of my equipment or materials. I understand that the Festival and its affiliates reserve the right to remove any works, mine included, that do not meet the criteria of the application, or determined to be not appropriate for family viewing. Failure to comply may result in my removal from the Festival and jeopardize my participation in future Festival events. I understand, in consideration of the acceptance of my application, I agree to accept all decisions of the Festival officials and designees however identified as final. I also agree to allow the Festival and its affiliates the use of my work, and any reproduction thereof, however made, including slides, but not limited to slides, photographs and video recording, solely for the purpose of promoting the Festival in this and future years, this includes all social media. I also agree to allow the ”Jamboree By the Sea Arts Festival” and its affiliates, Art Festival, to release my name & telephone number, e-mail & website addresses to the public for sales & promotion. I understand that the “Jamboree By The Sea Arts Festival” reserves the right to revise these regulations and/or terminate this agreement at its sole discretion. By completing and signing the application form I am accepting the ”Jamboree By The Sea Arts Festival” terms and conditions noted above.

Document & Payment Submission

You may either submit your registration and payment information below, or you may print the following forms and mail them to:

Grand Strand Baptist Church

ATTN: Festival Committee

350 Hospitality Lane
Myrtle Beach, South Carolina 29579

Enclose ONE (1) check, money order, or credit card number for total fees (rentals, competition entry fee, and booth site) payable to Grand Strand Baptist Church/ARC.

Entry Procedure and Checklist

  • Completed and signed application form and Release     

  • Payment - Booth Space, rentals and competition

  • Artists are responsible for providing their own tables and chairs. For those who require special assistance with these items, 2’ x 6’ Table Rental @ $10 each (no linen), or Chair Rental @ $2 each may be requested.

Printable Forms

Rules & Regulations

Application & Payment Form

Food Vendor Application Form

Click here to submit your payment online.

Sponsorship Information

Angel Sponsor: $1,000+

A.    1 10x10 space for promotion tent (limited availability)

B.    Display at main event 10x10 space-2.5’ x 4’ hanging banner on fence around parameter of event (facing main traffic entrance)

C.     Listing in ARC Ministries ad calendar and on Festival website until after festival dates, with LOGO.

D.     listing on flyers and posters

E.    4 Special “I’m a Angel” Sponsor T-shirt with listing

F.    8 tickets for fundraiser dinner plate of choice. (such as BBQ, Chicken bog, spaghetti, Et.)

 

Blessings Sponsor: $500 (Most Popular)

A.    Display ad at event- 18x27 yard sign at main entrance

B.    Listing in ARC Ministries ad calendar and on Festival website until after festival dates with LOGO

C.     listing on flyers and posters

D.    2 Special “I’m a Blessing Sponsor”- T-Shirts with listing on shirt

E.    4 food tickets for a plate from one of our participating fundraiser tents (such as BBQ, Chicken bog, Et.)

 

Partner Sponsor: $300

A.    Listing in ARC Ministries ad calendar and on Festival website until after festival dates.

B.     listing on flyers and posters

C.    2 Special “I’m a Sponsor “T-shirts with listing on shirt

D.    2 food tickets for a plate from one of our participating fundraiser tents (such as BBQ, Chicken bog, Et.)

 

General Sponsor: $100

A.    Website listing

B.    1 Special “I’m a Sponsor “T-shirts with listing on shirt

C.    2 food tickets for a plate from one of our participating fundraiser tents (such as BBQ, Chicken bog, Et.)

 

General Donations

All donations are tax deductible for non-profit 501 (c) (3)

 

T-shirts

Pre-order Event T-shirts are $15.00 each or 2 for $25.00 (no tax)

Become a Sponsor

Click here to become a sponsor of the 2017 Jamboree by the Sea. Donate either $1,000, $500, $300, or $100 for the different sponsorship levels as listed above, or you may donate any amount. 

Who is ARC?

Grand Strand Baptist Church was founded, April 2, 1975, by Dr. Freddie M Young, in a rented warehouse, off Highway 501 in the Myrtle Beach Industrial Park. Today The church is nestled in a prime location on the corner of Waccamaw Pines Drive and Hospitality Lane, between Tanger Outlet Mall and the Myrtle Beach Speedway. Dr. Young still presides there today.                                                                                   

ARC Ministries-Artist Reaching for Christ, is a ministry of Grand Strand Baptist Church and was founded June 5, 2015.                                                                                    

ARC is a creative arts ministry that is solely operated by volunteers. ARC offers a Christian atmosphere for the community, bringing families and friends together.  ARC holds free art classes to the public on a bi-weekly basis and has partnered with Hospice Embrace of SC to hold classes in their facilities once a month. This program offers a meal, devotion time, plus a two-hour painting session at no cost.

How Can I Help?

We need your help, and are asking for the community to get involved and lend a hand.  We are looking for vendors, volunteers, and sponsors to help us bring this event full circle. There are many ministries in our church that will be raising monies for a variety of causes. Please check out our church website and our ARC website.

Questions?

If you have any questions, you may call the church office at (843) 236-2233, or you may email Wendy Shelley at wjshelley08@yahoo.com

Connect

Discover

Email: info@grandstrandbaptist.com

Phone: (843) 236-2233

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